Our Privacy Policy
Envision Law Corp respects the privacy, confidentiality, and security of our clients’ personal data. Our firm is a small boutique law practice based in Jacksonville, Florida. We focus on real estate law, corporate law, wills & estates, and immigration law. Protecting your information, and gaining your trust, is important to us. The following policy describes how we collect, and potentially share your information, when you use our website or engage in your professional capacity as a prospective client, current client, or former client. It is intended to comply with all laws, regulations, and ethical guidelines applicable to lawyers in the United States. Please take the time to read this policy carefully to understand how we use data collected online, and your rights as it relates to your information.
Who We Are and Our Privacy Commitment
Envision Law Corp is the law corporation of attorney Naomi Arbabi, incorporated under the laws of the United States, with its principal place of business at 501 W Bay St Ste 95, Jacksonville FL 32202. We represent individuals and businesses in their legal needs with full transparency, fairness, and a hands-on approach to personalized service. Whenever we address privacy, we strive to apply the highest standards of client confidentiality and protection of personal and sensitive information. Privacy is not only important in terms of regulations but also as a facet of our professional relationship with you as your attorney.
Information We Ask You and Collect from You
To carry out our legal services effectively and efficiently, Envision Law Corp collects certain personal information about you including:
- Personally Identifiable Information: your name, address, phone number, email address, date of birth, Social Security number, and other contact information;
- Financial information: information about billing and payments made to or by you, bank account numbers, electronic fund transfer data from cheques and/or drafts, transaction histories and financial records that are related to the services we provide to you;
- Case and Matter Related Information: information about your case(s), property owner interests, business interests, and documents related to matters for which you have engaged us;
- Communication Information: information that we receive about you through communications such as email, telephone calls, written communication, messages through social media or other messaging systems, web contact forms such as “Contact Us” forms on a website, or in person;
- Website Usage Information: when you visit our website (https://envisionlawcorp.com/) we may collect non-personal information such as your IP address/URL, browser type, time/date stamp of your actions on the website (e.g., pages viewed), device identifiers (such as a cookie unique to your browser), referral/exit URLs and page views which information is used to analyze visits to our website and improve our website and services. We sometimes use cookies or similar technologies to collect this anonymous information.
- Marketing & Newsletter Information: if you receive formal or informal newsletters or marketing from us we use your email address (and may collect other information such as your name) to store and opt in/out of marketing materials sent to you.
Use of Information
Envision Law Corp uses your information for the following purposes:
- To provide you with legal advice, representation, and document preparation specific to your situation;
- To confirm your identity and to satisfy ourselves with respect to all legal requirements including anti-money laundering and fraud deterrent efforts;
- To communicate with you regarding your legal matters, invoices, appointments, and our services generally;
- To process payments, manage your accounts, and fulfill specific contractual obligations;
- To keep appropriate records related to regulatory compliance and for internal record management purposes;
- To enhance our services, website experience, and general ease of use;
- To provide newsletters and legal updates or marketing information where you have given us permission. These may be opted out of at any time;
- To respond to your requests and inquiries, and to provide you with customer support;
- We will never use your personal information to profile you, make automated decisions against you or for any purpose outside of our professional relationship.
Disclosure of Information to Third Parties
Envision Law Corp considers all client information as confidential. We do not sell, trade or rent your personal information to third parties. We will only share your information under the following limited circumstances: Your Consent. We share information with trusted third parties only after we have received specific and your express consent. This includes where you request that we refer you to a different professional or service provider. Service Providers. We share information with reputable third party service providers who perform services on our behalf – including legal research, litigation support by e-discovery vendors, document management service providers, IT and technology services, or payment and collections processing. Such service providers enter into contracts with information trust provisions, requiring them to keep your information confidential, not use it except for specified purposes, and to take reasonable measures to protect your information against improper disclosure. Law Requirements. We may need to disclose your information when required by law or court order, or as necessary to ground our regulatory compliance or handling matters in connection with ethical obligations (i.e., mandatory reporting, cooperating with law enforcement where required). Protecting Our Rights and Interests. We may disclose personally identifiable information; aggregate information does not reveal a potential client’s identity indirectly – if we determine that disclosure is necessary or appropriate to continue our services, to protect the rights, property or safety of Envision Law Corp, our clients or others, as otherwise allowed by law or our professional standards. All disclosures are subject to confidentiality agreements at a minimum, are limited in scope to that which is required to achieve the purpose for which the disclosure was made, and are managed appropriately with the exercise of utmost care.
Our Safeguards
To help protect the security of your personal and other confidential information, Envision Law Corp. uses a mix of administrative, technical, and physical safeguards. Examples of the protections we implement include:
- Restricted office access.
- Encrypted digital drives and cloud-based document storage.
- Computers, digital drives and other devices that are password-protected and up-to-date on security patches.
- Staff training on client confidentiality and data security.
- Record destruction policies, including confidential shredding.
- Secure email, fax and courier options for client documents.
- Regular review and testing of our security measures as threats change over time.
Although we try to use commercially reasonable means to protect your personal information from unauthorized access, no method of transmission over the Internet (or via other means) is 100% secure. We are continually evaluating our efforts to keep you safe.
Retention and Destruction
We will retain your personal and confidential information only as long as needed to fulfill the purposes for which we collected it and as required by law, regulation and/or professional obligations or to preserve a legal claim.
Depending on the type of legal services we provide to you, the length of the retention period may vary; if so, we will retain your information according to applicable statute(s) of limitations and any other statutory or regulatory requirements.
If and when our professional relationship ends, or we have satisfied any applicable statutory or regulatory requirement to retain your records, we will dispose of your information using appropriate means, including disposing of electronic files in such a way that prevents the information from being accessed or recovered and shredding paper files. We will honor your requests for destruction or return of records only to the extent provided by law and relevant professional obligations.
Your Rights and Choices
As a client or visitor of Envision Law Corp, you have certain rights relating to your personal information, subject to certain limitations per applicable laws and legal professional requirements. These rights may include:
- Access: You may ask us to confirm if we hold certain personal information about you.
- Correction: You may ask us to correct, revise or update such personal information that you believe is incorrect or incomplete.
- Restriction: In certain circumstances, you can ask us to limit or stop processing your personal information.
- Deletion: You can ask to delete your personal information, subject to legal and ethical retention mandates if applicable.
- Objection: You can object to the use of your personal information for the purposes of marketing or other direct communications if you believe there are compelling and legitimate grounds relevant to your personal situation.
- Opt-out: Where you are receiving our newsletter or certain marketing communication from us, you have the right to opt out at any time by following any opt-out/unsubscribe instructions contained in our communication to you or by contacting us at [email protected] / (904) 417-4190 – attention: Data Protection & Privacy Officer.
To exercise any of your rights noted above, please contact us via [email protected] / (904) 417-4190. We will then respond to you in accordance with relevant applicable law(s) and our professional obligations.
Children’s Information
Envision Law Corp does not knowingly collect or ask children under 18 for their information. Our services are only available to adults and businesses who are involved in legal matters. If we learn that we have collected personal information from children without proper consent from a parent or guardian, we will delete such information at once. If you know your child has given us personal information, please notify us at [email protected] so that we may act promptly.
Cookies, Analytics and Online Tracking
Our website at https://envisionlawcorp.com/ uses cookies and similar tracking technologies to improve user experience, better understand site traffic, and deliver targeted content. Cookies are small data files stored on your computer that allow us to recognize you and help provide a more personalized experience.
Analytics tools, such as Google Analytics, are used to collect non-personal information about use of the website, including but not limited to page views, time of use, and source of traffic. The resulting information is aggregated and anonymized, and used for statistical purposes only to help improve the performance of our website and the services we provide.
You can disable cookies in your web browser’s controls. However, by disabling cookies some portions of the website may not function as intended. By using our website you agree to our use of cookies in your browser settings in accordance with this Privacy Policy. For more information, please review our Cookie Policy.
Links to Other Websites and Applications
Envision Law Corp may provide links to third party websites, resources and services to help you find relevant information and resources. Envision Law Corp is not responsible for the privacy practices, security or other operations of such external sites. In the event that you access any such services provided by third parties (for example, payment processors or referral exchanges), the information you provide will be subject to their own privacy policies. Envision Law Corp recommends that you read the third parties’ privacy statements in advance of providing any personal information.
Attorney-Client Privilege and Duty of Confidentiality
In our work as your lawyer, we are subject to rigid standards of ethics and professional responsibility, such as the attorney-client privilege and the duty of confidentiality. All information you provide to Envision Law Corp in order for us to render legal advice or services is privileged by law. This legal privilege applies to verbal, written, and electronic communications, and cannot be waived by any act of ours either during or after the course of our professional relationship with you (except as required by statute or pursuant to an order of fair administration). We will never divulge confidential information relating to our representation of you to any third person without your specific consent, except when disclosure is impliedly authorized in order to carry out the representation or otherwise required by statute or ethical rules (in which case we will disclose only as much information as is necessary in order to comply with the applicable statute or rule).
International Transfer of Data
Envision Law Corp provides services primarily to clients in the United States, and maintains data on servers located within the United States. Under certain circumstances, however, your information may be processed or stored outside your state or country of domicile (for example, where the cloud service provider has data centers located outside your state or country of domicile). To the extent that your personal information is transferred internationally, we will ensure that documentation is executed to protect such information as set forth in this Privacy Policy or as required by applicable data privacy laws.
How We Update This Policy
We might modify this Privacy Policy at times to address what laws and technology require, or how we handle data. If we change the material terms of this Privacy Policy, we will post those policy changes in the policy, noting at the document’s end that the policy has been revised, identifying the date of the policy revision. You can periodically review this policy on our website, which describes our practices and how we protect your information. Your continuing use of our services or our website after changes go into effect represents acceptance of those changes.
Contact Us
We appreciate your questions, comments and requests regarding our Privacy Policy, our privacy practices and your personal information:
Envision Law Corp
501 W Bay St Ste 95
Jacksonville, FL 32202
Phone: (904) 417-4190
Email: [email protected]
Website: https://envisionlawcorp.com/
We will attempt to respond in a timely manner and treat your matter professionally and with respect. For more ways to reach us, please visit our Contact Envision Law Corp page.
Consent
Notice to User: By engaging the services of Envision Law Corp, by using our website, or by giving us your personal information you acknowledge that you have read and understood this Policy and consent to our collection, use and disclosure of your personal information in accordance with this Policy. If you do not agree with this Policy you should not use the services that we offer or our website.
Privacy Policy for Prospective, Current and Former Clients
This Privacy Policy is applicable to all current, former and prospective clients of Envision Law Corp. and to all visitors to our website and all individuals contacting us for information, consultation or newsletter purposes. We offer each client and contact the same consideration, protection of their privacy rights and respectful treatment regardless of the nature or duration of their relationship with us.
California and Other State-Specific Privacy Rights
Envision Law Corp has its offices in Florida and caters primarily to clients located in Jacksonville, Florida and surrounding areas. However, some of our clients may be residents of a state which has additional privacy rights such as the State of California. Therefore, if you are a resident of the State of California you may have the right under such state’s laws to request certain information regarding our disclosure of certain information about you to third parties for their direct marketing purposes. Please feel free to contact us for further instruction or to exercise any such privacy rights applicable to your state. We are committed to abiding by all relevant state and federal laws with respect to privacy.
Our Response to Data Breaches and Cybersecurity Incidents
In the rare case that a loss or compromise of your personal information occurs, Envision Law Corp will immediately investigate, remediate risks, and notify the individuals affected in compliance with the law. Our incident response plan will ensure that the breach is contained, and repaired, and that steps are taken to mitigate the risk of future breaches. We’ll be open about incidents that affect your privacy, and also provide you with information about the steps you can take to protect yourself from harm.
Privacy and Communications on Email, Social Media Platforms, Websites and other Media
We recognize that the manner in which communications are undertaken in our online world are not without risks. Envision Law Corp will utilize encrypted email services and secure online portals whenever possible to share sensitive information through electronic means. However, you should note that electronic communications may not be entirely confidential as we cannot completely ensure the security and privacy of communications that occur through electronic means. If, for any reason, you would prefer that sensitive information be shared through other means – such as telephone communication, facsimile communication or in-person delivery – please let us know and we will accommodate your communication preferences.
Policies for Marketing, Advertising and Newsletters
Envision Law Corp may from time to time disseminate news, information related to the law and legal issues, and/or marketing material to our clients and subscribers who have granted us permission to do so. We honour your privacy preferences and do not send unsolicited promotional materials. Subscription to our mailing list for newsletters and marketing items is voluntary. You may unsubscribe at any time by clicking the link provided in our contact correspondence, or by emailing us a request at [email protected]. We do not sell, rent or otherwise share your e-mail address and/or other contact information with other individuals or organisations for their promotional purposes.
Accessibility and Language Preferences
We make every effort to ensure that our Privacy Policy and all of our communications are in a format and style which is accessible and easy to understand for our clients. If you need this policy in a different format, or if you feel you require help in understanding this policy, please do not hesitate to call us. We will do all we can to assist you so that you can make truly informed choices about your own privacy.
Questions, Complaints and Alternative Dispute Resolution
Should you have any complaints regarding our privacy procedures or in the event you desire to lodge a complaint, you may do so by either sending an email to [email protected] or by phoning us at (904) 417-4190. We will respond to all inquiries we receive to fully address your concern and/or the complaint you attempted to bring to our attention. In the event you feel your complaint was not sufficiently addressed, you have the right to contact the Florida Bar and/or outside regulatory agencies regarding your complaint. We want privacy disputes resolved quickly and fairly.
Choice of Law
The Privacy Policy and all matters related to its policies and practices are governed by the laws of the State of Florida and the United States of America. Any dispute or claim relating to our privacy policies and practices will be governed by the exclusive jurisdiction of the state and/or federal courts in Duval County, Florida unless required by applicable law.
Effective Date, Version and Intent
This Privacy Policy was last updated on June 1, 2024. This policy replaces all prior policies and remains effective until updated by later versions. The latest version is available on our website at https://envisionlawcorp.com/privacy-policy.
Summary and Conclusion
Envision Law Corp takes your privacy seriously as a matter of client relationship, and our professional responsibility. We handle all information with utmost care, openness and respect, and by providing you with easily accessible and visible information about our privacy policy, we hope you feel secure and respected as our client. If you have any questions or concerns about this policy, or your specific privacy issue, or to discuss this notice, please contact us. Thank you for having the confidence in Envision Law Corp to handle your legal needs; we appreciate the opportunity to serve you.